• Administrative Assistant with Sales Support Functions
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• -Preparation of contracts on technical assistance sales and coordination of the contracts with clients in Russia and the CIS countries. --Preparation of acceptance certificates for the rendered services. Follow-up of payment by clients under the issued bills.
• -Drafting and keeping up the annual records for the rendered services.
• -Preparing monthly statistical reports of all provided commercial proposals, signed contracts and executed orders, tracking all contract execution.
• -Processing the requests from the clients of the department. Making sure of the reception of technical and commercial proposals by  the clients.
• -Preparation and translation of technical documentation.
• -Translation of all accompanying transport documents for shipments of the chemicals, invoices, following current invoicing and  payments.
• -Document archiving upon the project completion.
• -Being in charge of the personnel logistics of the Marketing Department, full travel support: organization of business trips of technical  specialists to sites,organization of the process of issuing of working visas and work permissions for foreign employees.
• -Organizing the seminars and presentations of the Department’s activities for the clients. Sending invitations, finalizing lists of  participants.
• -Being responsible for all the secretariat activity in the Marketing Department: receipt and dispatching of the correspondence, courier  parcels, reception of the telephone calls.

Administrative function

• -Organization of procedures with the broker company for customs clearing of the cargoes arriving from the CIS.
• -Organizing and maintaining the provision of work of office, conducting supplier’s contracts and managing bills for the following services:  renting office premises, telephony, Internet, communications, computer network, maintenance services of office equipment.

Personnel records management

• -Being in charge of voluntary medical insurance of employees, life insurance of employees, civil responsibility insurance, property  insurance, non-state pension fund, insurance of financial risks, insurance of the car of the voluntary insurance (KASKO) and Obligatory -Car Insurance (OSAGO).
• -Working time accounting, accounting related to the holidays of employees.

Required skills and qualifications:

• -Higher education (preference for the diploma with technical affinity).
• -A work experience of at least 10 years in the similar position is desirable.
• -Fluent English speaker with a knowledge of technical translation.
• -Experience of drafting contracts for technical services and following up the contracts and payments under them.
• -Experience of organization of shipments and dealing with broker companies.
• -Personnel records management skills.
• -Attentiveness, precision, high sense of responsibility, stress resistance and autonomy are highly valued.